Regular/Special
Meeting
November
14, 2011
7:00
p.m.
G.C. Kincer, Mayor
Randall Tackett, Attorney
COUNCIL
MEMBERS
Terry Braddock
Carol Anne Litts
Robert Adams
Chuck Anderson
Rick Damron
Becky Terrill-Amburgey
Mayor
Kincer called the meeting to order, clerk gave a roll call, all council members
were present except Terry and Rick, Rick arrived during the utility commission
report. Bo Smith leads with Prayer,
Mayor Pro Tem lead the pledge to the American flag.
The
first topic of discussion was approval of the October minutes, Chuck made a
motion to approve the October minutes as presented, Robert second the motion, and
all council members present were in agreement.
Ked
Sanders gave a brief utility commission report.
The monthly water loss was 71% potential loss and 42% unaccounted
loss. There was a major leak going to
the Dunham tank this past month that should account for a lot of the water
loss. Becky had a question about the
loss in the system being high again and felt that with the new installed
waterlines this should have improved.
Paul Nesbitt explained that the new system is working properly, the
pressure goes up from the new waterlines and this effects the older waterlines
and causes the weaker lines to break.
Paul
then gave the engineer report. Phase
2 waterline project has been funded by KIA and ARC; we are seeking CDBG
funds for the remaining project funds. Phase
3 waterline project we are awaiting DOW approval and easements, the legal
service agreement, and interim financing.
Payne Gap waterline project we have received bids for construction
and Nesbitt has a recommendation to award the lowest bidder, Akins Excavating
for the project. Paul asked for council
approval to award Akins Excavating the construction bid and asked permission
for Mayor Kincer to execute the contract with the Funding Agencies. Attorney Tackett read Resolution 11-14-11 for
approval of contract and funding, Chuck made a motion to approve Resolution
11-14-11, Becky second the motion, all council members present were in
agreement. Chuck then made a motion to
approve fees for legal services as a percentage of project cost Form RD-KY 1780
- 11A, Becky second the motion, all council members present were in agreement. Chuck made a motion to approve fees for legal
services as a percentage of project cost Form RD-KY 1780 - 11B, Carol Anne
second the motion, all council members present were in agreement. Paul next presented an Invoice #21201 for
approval of payment to Nesbitt Engineering Inc. in the amount of $65,297.14,
Chuck made a motion to approve Invoice #21201 to Nesbitt Engineering, Robert
second the motion, and all council members present were in agreement.
Mayor
Kincer gave a brief Mayors report, he informed everyone that in the December
council meeting he plans to recommend Gina Roberts as director of Parks and
Recreation and asked the council to be considering his recommendation.
Todd
gave the City Administrator report. Todd
briefly informed everyone that the water plant clear well has been cleaned out
properly and the high service vales have been replaced. The sewer pump station by pass is in place
and working, we are still having problems with beavers in the area. The road department is clearing ditches and
drains and the SAFE Route to Schools project is scheduled to start along with
Phase 3 water project. We plan to review
the recycling program.
Magistrate
Wayne Fleming was present to inform everyone of the blacktop that was put down
in Jenkins recently. Wayne worked with
Governor Beshear’s office to obtain funding for Joe=s Branch and several of our
city streets in the Jenkins city limits.
There was approximately $118,000 spent on Jenkins city roads thru this
funding. Mayor Kincer expressed his appreciation
to Wayne for all his efforts to assist the city to get some of our roads paved.
The
meeting moved on to council concerns.
Carol Anne asked if the city will be putting up Christmas decorations
this year. Mayor Kincer expressed how
much he would love to decorate Jenkins during the holiday season and asked if
anyone would like to be involved. After
more discussion Becky made a motion to appoint Carol Anne in charge of a
committee to beautify our city for the Christmas holidays, Rick second the motion,
all council members present were in agreement.
Chuck
informed everyone that the Jenkins Homecoming Festival Committee is working on
2012 festival. The Christmas parade will
be December 3rd at 6:00 p.m. and Santa Clause will be at the fire
station for the kids to come by and take a picture with him and the committee
will give out treats, pizza, and hot chocolate.
Chuck also asked that the road on Oak St. be looked at again, the road
has dropped further this past week and it is becoming a concern for the
residents. Chuck had a question about
the police department trying to obtain grants to furnish new cars for the
department. Mayor Kincer explained that
funding is not as easy to obtain as it was in the past so the city is planning
to look into purchasing surplus property vehicles to replace the old
cruisers. Mayor Kincer also informed
Chuck that Mike Dingus has scheduled regular service maintenance for our police
cruisers so they will be serviced properly.
Mayor
Kincer wanted to inform the council that due to the expense of new cruisers and
other department expense the police department will not be going out of the
city limits to take care of complaints except in an Aextreme emergency@. Becky informed Mayor Kincer that this policy
was put into effect a couple years ago and our officers should not be going out
of city limits. Mayor Kincer explained
that he is going to make sure this policy is followed.
Ked
Sanders asked the council to consider naming the streets in the city along
highway 805 and other various road ways in Jenkins after Beth Elkhorn or Consol
Coal Company. This will be presented in
the December council meeting for council approval and Ked will prepare a more
detailed list of the streets and names he would like to recommend.
Don
Amburgey gave a brief update on the Little Shepherd Amphitheater. Don informed everyone that this year finished
the 3rd season of their performance and the attendance increased
over 20%. They are now working on a 10
year development plan.
There
was some discussion about the Centennial events for next year. Becky suggested the Centennial Committee look
into having a ABeth Elkhorn story tell
night@ for all the miners that
worked at Beth Elkhorn or Consol.
Rick
expressed that the Haunted House and Haunted Forest had a lot of citizens
participate and both events were a big success.
Chuck
and Becky expressed how well Safe Night went they had over 550 kids and ran out
of candy and popcorn before 8:00 p.m.
Becky
made a motion to adjourn, Robert second the motion, all council members present
were in agreement. The meeting ended at
8:28 p.m.
______________________________
G.C. Kincer, Mayor
________________________________
Sandra
Puckett, City Clerk