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Regular/Special Meeting

September 8, 2011

7:00 p.m.

 

G.C. Kincer, Mayor

C. Randall Tackett, Attorney

 

 

COUNCIL MEMBERS

Terry Braddock

Carol Anne Litts

Robert Adams

Chuck Anderson

Rick Damron

Becky Terrill-Amburgey

 

Mayor Kincer called the meeting to order, clerk gave a roll call, and all council members were present except Damron and Adams.  Pastor Bennie McCall lead with Prayer, Mayor Pro-tem Profitt leads the pledge to the American Flag.

 

The first topic of discussion was the approval of the August minutes, Chuck made a motion to approve the minutes as received, Carol Anne second the motion, and all council members present were in agreement.

 

The council looked over the August financial report, Chuck made a motion to approve the August financial report as presented, Becky second the motion, all council members present were in agreement except Terry voted no.  Terry asked to go into executive session to discuss the excess amount of water charges to different citizens within the last 3 years.  Attorney Tackett advised that you cannot go into executive session except to discuss personnel discipline, real estate buying and/or selling litigations.  Terry withdrew his request.

 

Ked Sanders gave the Utility Commission report.  The month of August produced 13,997 gallons of water with a 71% potential loss and 39% unaccounted loss.  The main concern the commission has is the unaccounted loss in the system.

 

Paul Nesbitt gave the monthly engineer report.

  1. Waterline Improvement Project - Phase 1:  Paul explained there will be a change order for council approval that will decrease the payment amount for the contract price to K Carrender Construction in the amount of $59,984.65.  Paul then went on to explain there will be an escrow account set up for the project closeout in the amount of $10,750.00 due to a wage and hour issue.  Next Paul asked for council approval of Requisition Certificate #12.  Chuck made a motion to approve payment for invoice #11 to K Carrender in the amount of $58,925.86, Becky second the motion, all council members present were in agreement.  Chuck made a motion to approve payment for invoice # 20900 in the amount of $8,699.34 to Nesbitt Engineering, Inc., Carol Anne second the motion, all council members present were in agreement.  Becky made a motion to approve the escrow account in the amount of $10,750.00, Carol Anne second the motion, all council members present were in agreement.  Becky made a motion to approve payment to Randall Tackett in the amount of $982.00, Carol Anne second the motion, all council members present were in agreement.  Carol Anne made a motion to approve payment for invoice #5 to CEDA in the amount of $3,000.00, Becky second the motion, all council members present were in agreement.  Becky made a motion to authorize Mayor Kincer to sign change order #7 for K Carrender Construction, Chuck second the motion, all council members present were in agreement.
  2. Waterline Improvement Project - Phase 2: This project is 50% funded and we are seeking CDBG funds for the remaining balance of the project funds.
  3. Waterline Improvement Project - Phase 3: We are obtaining easements and the letter of conditions by RD and DOW submittal is next week.
  4. Payne Gap Waterline Project: We are obtaining easements, phase 1 of this project will be funded by the county and AML, this is expected to be advertised.
  5. Sewer Main Rehab - Phase III: KIA funding application is submitted, RD funding application is being finalized.

 

Mayor Kincer gave the monthly mayor’s report. 

  1. Mayor expressed his appreciation to the Jenkins Homecoming Festival Committee and was very pleased with the entertainment, carnival, and local talent that were presented during the 3 day festival.  Mayor also commended the volunteer fire department for putting on an outstanding display of fireworks for the closing of the event, and to the city employees and police department for their hard work during the festival.
  2. Mayor then explained that he and Attorney Tackett attended the previous school board meeting that involved raising the school tax rate.  They hoped to give the school board members other ideas they had in mind that could offer them to go into a different direction than increasing school tax rates, but unfortunately they increased the rate again.
  3. Mayor informed everyone that the city is now taking action on tax collection for those who are behind on paying their city tax.  Terry asked that Mayor Kincer get a break down of tax collected at the industrial site.

 

Clinton Anderson was present to speak to the council about a problem that he feels needs corrected at the sewer pump station at #2 Bottom in Burdine.  Over the past weekend there was excessive rain and Clinton informed Mayor Kincer and council that the sewer was not pumping out fast enough which caused it to back up and come into several residents’ basements. Clinton feels the city council should address this issue and hold someone accountable. Paul Nesbitt informed Clinton that they designed this project to pump more than twenty five times normal flow due to the problems they have had over the years. There was a very long discussion between Clinton and Paul which led to several issues that needed to be researched and brought back to the next council meeting.  The main problem is to find the excessive I & I, which smoke testing should be able to identify.  Also the residents at #2 Bottom need to remove the down spouts and other drains that go directly into the sewer system.  When the smoke testing and removal of down spouts are complete then the city will follow up on what direction to take and try to help the citizens at #2 Bottom when excessive rain comes to the area.  Paul informed Mayor Kincer he will have an engineer on the scene when the smoke testing begins.

 

Todd gave the monthly city administrator report.

  1. Todd followed up on what Clinton was complaining  about and feels there is a problem and the city will work to try to find out where the excessive I & I is coming from.
  2. Todd then explained that there is a water line behind the water plant that has a slow leak and we are monitoring this and working with Nesbitt Engineering to place new valve there to relieve the problem.
  3. Becky asked that we find out who is responsible to cut the grass at Dunham along the road, towards the city park. Todd explained it is state highway right of way and he will contact them to follow up on this.
  4. Carol Anne asked that we follow up on cutting the grass at the road way from #2 Bottom Burdine up to Mountain Breeze, Todd explained we are planning on cutting tree branches and weeds as soon as we obtain the equipment we need to do the job.
  5. Mayor Kincer expressed his appreciation to all the volunteers that participated in the PRIDE Clean up, there were 74 volunteers that worked hard to collect garbage along the roadway in our city.
  6. Mayor Kincer also recognized Mason Tackett for organizing the PRIDE Clean up and all the volunteer service she provides to the community.

 

The meeting moved on to council concerns.

  1. Chuck asked that the culvert at Oak St. under the roadway be repaired.  The culvert is collapsing and there is a chance a vehicle or child could fall into this if they drive over this or a child rides their bike across it and it collapse.
  2. Chuck also informed everyone that the city’s web site is updated and they will start promoting tourism on the site.
  3. Chuck also thanked the volunteer fire department for a great job of displaying the fireworks during Jenkins Days, and thanked Channel 98 for their participation.
  4. The festival committee will meet next week on the 13th to get started planning for next year’s event.
  5. Terry asked that the committee present a financial report for Jenkins days, Chuck will have one to present in the October council meeting.

 

Attorney Tackett read Resolution 09-08-11-1, for the Safe Route to School project.  Chuck made a motion to approve Resolution 09-08-11-1, Carol Anne second the motion, all council members present were in agreement.

 

 

Walter Dyminski was present to speak to Mayor Kincer and council about the market study they prepared to construct a Best Western hotel in Jenkins.  Terry asked if there was a traffic count, Walter explained there was a count documented a few years back and the traffic has increased significantly.  Walter went on to explain there will be 50 rooms available, a restaurant, and an outdoor pool. There was a lot more discussion of the plans and benefit this hotel will provide for our city.  Mayor Kincer was very pleased to have this project set in motion and hoped this will be the start for a lot more growth in our city.

 

Attorney Tackett read Resolution 09-08-11-2, for the Phase 3 waterline project.  Becky made a motion to approve Resolution 09-08-11-2, Chuck seconds the motion, and all council members present were in agreement.

 

Next was a loan resolution presented for council approval on the Phase 3 waterline project.  There was an extensive loan covenant attached to the resolution and Becky made a motion to waive the long reading of the loan covenant, Chuck second the motion, all council members present were in agreement. Attorney Tackett read Resolution 09-08-11-12, the loan resolution for Phase 3 waterline project, Chuck made a motion to approve Resolution 09-08-11-12, Carol Anne second the motion, all council members present were in agreement.

 

The meeting moved on to new business.   The 2012 motor vehicle and water craft property tax rate was presented for council approval.  Becky made a motion to keep the motor vehicle and water craft property tax the same rate 44.410, Chuck second the motion, all council members present were in agreement.

 

There were 2 road blocks presented for council approval, the first was from Jenkins Fire Corp. asking for October 8th, the second was from the Jenkins Girls Volleyball asking for November 5th.  The clerk explained that October already had a road block scheduled by the JHS Football Boosters on October 1st.  Due to October 8th  being a request from the Jenkins Fire Corp the council agreed to allow 2 road blocks in the same month.  Chuck made a motion to accept both request for road blocks, Jenkins Fire Corp and Jenkins Girls Volleyball, Carol Anne second the motion, all council members present were in agreement.

 

Mayor Kincer wanted to express his appreciation to all the city employees, the volunteer fire and police departments, and the city’s outside crew workers for all the hard work they do for our city.

 

Attorney Tackett read Resolution 09-08-11-3, for a Hazard Mitigation Plan update, Chuck made a motion to approve Resolution 09-08-11-3, Carol Anne second the motion, all council members present were in agreement.

 

Becky made a motion to adjourn, Terry second the motion, all council members present were in agreement.  The meeting ended at 9:20 p.m.

 

 

_______________________________

G. C. Kincer, Mayor

 

 

_________________________

Sandra Puckett, City Clerk