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Regular Meeting

March 7, 2011

7:00 p.m.

 

G.C. Kincer, Mayor

C. Randall Tackett, Attorney

 

COUNCIL MEMBERS

Terry Braddock

Carol Anne Litts

Robert Adams

Chuck Anderson

Rick Damron

Becky Terrill-Amburgey

 

Mayor Kincer called the meeting to order clerk gave a roll call all council members were present.  Pastor Bennie McCall lead with Prayer, Mayor Pro-tem Profitt leads the pledge to the American Flag.

 

The first topic of discussion was approval of January Special Meeting, Mayor Kincer informed everyone that the clerk went over the taped recording of the January meeting and the statement council member Braddock asked to be added to the minutes were not found on the recording.  Anderson made a motion to approve the January special meeting as printed, Damron second the motion, and all council members were in agreement.  Next Terrill made a motion to approve the February 7th meeting as printed, Anderson second the motion, all council members were in agreement.  There was 2 special meetings held in February, Adams made a motion to approve both special meetings held February 17th & 24th, Litts second the motion, all council members were in agreement.

 

The council looked over the February financial report, Anderson made a motion to approve February financial report as presented, Litts second the motion, and all council members were in agreement.

 

Matt Curtis of Nesbitt Engineering gave the monthly engineer report.

  1. Waterline Improvement Phase I: Construction is 60% complete.  There is a change order that needs to be considered due to bad weather and field conditions and 3 invoices for council approval.  Matt did not have the invoices to present to council for approval of payment because they have already been submitted to RD.  Matt will get copies of the invoices and present them to council at another meeting.
  2. Council member Braddock had a question about replacing asphalt in the areas of the construction project; Matt explained there will be asphalt replaced at the areas only where the lines were installed.  Sarah Dunlap had a question about the planters on Main Street.  Mayor Kincer explained that the city is planning to remove most of the planters to help create more parking spaces.
  3. Waterline Improvement Phase 2: Easements are being acquired.  Council member Anderson asked what direction of the city will these water lines be placed, Matt explained it will be east of Camden down to #1 Bottom.
  4. Waterline Improvement Phase 3: Design is underway and working on funding applications.
  5. Payne Gap Waterline Project: Easements are outstanding; the tank site is being negotiated and waiting for the Memorandum of Agreement to be signed by Division of Natural Resources.
  6. No. 2 Bottom Sewer Line Project: finalized and project closeout will be at the end of March.
  7. Wastewater Treatment Plant Improvements: Construction is complete; there were 2 invoices for approval of payment. The first invoice was to Howard Engineering & Construction for $2,000.00, Damron made a motion to pay Howard Engineering=s invoice for $2,000.00, Terrill second the motion, all council members were in agreement. The next invoice was to Nesbitt Engineering, invoice #20603 for $377.84, Anderson made a motion to approve payment to Nesbitt Engineering invoice #20603 for $377.84, Adams second the motion, and all council members were in agreement.

 
  1. Linda Ain, city attorney for the cable franchise, was present to address some issues that the city is dealing with concerning the present cable franchise.  James Campbell, representative of Intermountain Cable, was also present.  Linda went on to explain that Mayor Kincer had contacted her in January regarding service issues.  Some citizens had complained that they applied for cable service and was not connected within the 7 days that is specified in the cable franchise.  Mayor Kincer then informed Linda that he had been contacted by James Campbell approximately 2 weeks ago and this issue is now resolved. Linda then explained that Mayor Kincer has asked to have a pay access channel available dedicated to Jenkins.  This channel will be attainable to announce special events and notices concerning water issues and other important messages the city needs to get out to the public.  Mr. Campbell informed Mayor Kincer and council that the access channel will be available in mid June.

 

Mayor Kincer informed everyone that he was asked to contribute, on behalf of the city, to the Bobby Whitaker Scholarship fund and was going to present this to council for approval but was advised by Attorney Tackett that we cannot donate city funds for this contribution.  Mayor Kincer went on to explain that we are getting closer to moving into the new city hall after some small renovation is done. We are obtaining quotes from different contractors and plan to have office space for the police department, Magistrate Fleming, the clerks and Mayor=s office, also a community service room, and studio room.  The city is also purchasing new software for the utilities department to upgrade the system, we are moving closer to finding alternate water from Goodwater to service the plant while the lake is being dredged, we are putting in a new WWII Monument on Main Street, we have funding to complete the Safe to School Route project, and applying for funding thru the Tony Hawk Foundation for a Skate Park Grant.  The city has been asked to assist the American Legion to help preserve their building and with the assistance of Donna Boggs.

 

Todd DePriest gave the supervisor report.

  1. Water Plant: Pumped: 13,200,000 Sold:  4,003,000  Leaks: 1,893,600
  2. Cleaning & painting pipe room and office next
  3. Sewer Plant; Mark with Nesbitt Engineering are training operators on testing
  4. Gray water is to be installed and hoist system is finished and started sludge operation
  5. New testing equipment is to be ordered
  6. Road:  Clearing ditches & drains after the storms.  Todd asked the council consider drafting an ordinance for residents who plan to install a culvert on their property to get the city=s approval before construction to make sure they have an actual culvert installed to fill in the area.
  7. Solid Waste:  113 tons of garbage at a cost of $4,536.00; 735 blue bags, Tuesday=s route 238 bags which is down from 275 from last month.  Council member Terrill asked that everyone make a special effort to recycle.
  8. Police:  157 Complaints, 6 vehicle collisions, 19 arrests with 6 drug related and 24 citations.
  9. Josh Richardson is now in training with the officers.   The 4 wheel drive grant (USDA Funding) will be in the next round, the radio grant and body armor grant is in process, and we are working on a Safety Grant through KY League of Cities.  Council member Damron asked if the police still have video equipment in the cars, Todd informed him they do and the department is using them.  Damron also asked about the progress in an ambulance service, Mayor Kincer informed everyone they are making headway and we will be applying for a Certificate of Need for the city to operate under.
  10. Fire:  15 runs, 4 Fire, 1wreck, 5 EMS runs, 1 complaint of gas smell, and 2 public service responses.  The department has applied for an AED grant and 3 members have completed Rescue/Survival School.  Council member Braddock asked why Dr. Cook moved out of the building downtown, Mayor Kincer explained that Pikeville Hospital has not given the city any notice of official closing of the building.

 

Jimmy Polly, representative for the 2012 Centennial Celebration, was present to inform Mayor Kincer and council of the plans they have arranged for the celebration.  Jimmy gave Mayor Kincer and council a copy of a list of things they are planning for the event.  Jimmy went on to explain that there will be a lot of expense to consider if this is done in the proper manner and asked if the city would consider adding $5,000 - $7,500 dollars in the next fiscal year budget to help fund some of the expense for the committee.

 

 

The meeting moved on to old business.  Attorney Tackett read Resolution 03-07-11 establishing the position for City Chaplain, Anderson made the motion to approve Resolution 03-07-11, Damron second the motion, all council members were in agreement.  Pastor Bennie McCall will serve as City Chaplain.

 

There was some discussion about the message board located at the city park.  The council has decided to charge a fee, as it was presented in the February meeting, for everyone who wants to put a message on the board.  Terrill made a motion to accept the application for the message board the way it was received and this applies to everyone except city related events, Damron second the motion, all council members were in agreement.

 

The meeting moved on to new business, Mayor Kincer asked for council approval to place the 1989 F350, the 2001 and 1995 garbage packers up for excess property.  Anderson made a motion to put the 3 vehicles up for excess property, Terrill second the motion, all council members were in agreement.  Council member Damron asked if the city=s ditch witch will be considered as excess property, Todd explained they recommend considering this piece of equipment within the next couple of months.

 

There were 3 requests for road blocks to be considered for approval.  JHS Track Team for May 14th, JHS Cheerleaders for June 4th, and the Elkhorn Shrine Club for September 3rd.  Anderson made a motion to approve all 3 requests for road blocks as presented, Damron second the motion, and all council members were in agreement.

 

Terrill made a motion to adjourn, Anderson second the motion, all council members were in agreement, the meeting ended at 9:00 p.m.

 

 

 

________________________________

G.C. Kincer, Mayor

 

 

 

________________________________

Sandra Puckett, city clerk

 

 

 

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