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Regular Meeting

February 7, 2011

7:00 p.m.

 

G.C. Kincer, Mayor                                                                              

C. Randall Tackett, Attorney

 

COUNCIL MEMBERS

Terry Braddock

Carol Anne Litts

Robert Adams

Chuck Anderson

Rick Damron

Becky Terrill

 

Mayor Kincer called the meeting to order clerk gave a roll call all council members were present.  Pastor Bennie McCall lead with Prayer, Mayor Kincer leads the pledge to the American Flag.

 

The first topic of discussion was the approval of the January special meeting minutes, Terrill made a motion to approve the minutes as printed, Litts second the motion.  Council member Braddock said there was a statement left out of the minutes during the discussion with the city auditor explaining utility account transfers.  The clerk informed Braddock the meetings are recorded and wasn’t real sure of what he was implying.  Braddock then made a motion to add to the January special meeting minutes to state Athe water funds had no money transferred into it for the last five years and only had $160,000 transferred out of it in one year and that was in 2010", subject to the accuracy of the tape, Terrill second the motion with the stipulation it is reviewed by the tape, the clerk reviews the tape.  There was a roll call vote: Becky -yes Chuck - no Carol Anne - yes Rick -yes Robert - yes Terry -yes, the motion carries.

 

The council looked over the January Financial report, Anderson made a motion to approve the financial report as received, Damron second the motion, and all council members were in agreement.

 

Paul Nesbitt gave the engineer report.

  1. Waterline Improvement Project Phase 1: Construction is 50% complete; there will have to be a time extension for the project due to weather.
  2. Waterline Improvement Project Phase 2: Easements are being acquired, we are working on the RD checklist items, and there is an invoice for approval of payment for the City Attorney for professional services in the amount of $1,938.75.  Terrill made a motion to pay the invoice to Randall Tackett for professional services in the amount of $1,938.75, Damron second the motion, all council members were in agreement.
  3. Waterline Improvement Project Phase 3: Design is underway and we are working on funding applications.
  4. Payne Gap Waterline Project: DOW has approved the project and AML is reviewing the memorandum of agreement.  A tank site is being negotiated for the project.  Council member Damron had a question about the additional water tank; Paul explained the extra tank is necessary for additional storage in case the industrial site tank cannot provide the water that is needed.
  5. No. 2 Bottom: Construction is underway and expected to be complete in the next month; we are waiting on equipment delivery.
  6. Wastewater Treatment Plant Improvements: The drying beds will start up next month.

 

Mayor Kincer recommended that the city appoint Pastor Bennie McCall to serve as Chaplain for the administration, the council will present a resolution in the March meeting to make it official.

 

Mayor Kincer gave a brief report informing everyone about the different projects that he is working on and emphasized that this administration is mainly about growth in our city.  The first project is dredging Jenkins Lake.   Bennie Hamilton and John Chester of Ky River ADD have informed Mayor Kincer there is money available to dredge the lake and remove the lily pads if we find another water source to provide water to the plant.  The city has volunteers working to inspect the possibility of an underground river at Raven Rock that can be used to run water to the plant.  Mayor Kincer went on to explain we are working on locating at a new city hall; developing an area for a housing sub division; creating a community center; make Jenkins a 4 wheeler friendly city, develop an equestrian center. There is area near Raven Rock Golf Course that a local businessman is developing to provide places for new businesses.  Mayor Kincer went on to explain that if anyone is interested in starting their own business Ron Can, a small business development specialist, is available to assist them with stimulus money available from the Federal Government. Mayor Kincer went on to say he is excited to get these projects started and wants to see Jenkins grow into a city he knows it can become.

 

City Administrator DePriest gave his monthly report.

  1. Water Plant: there was 69% potential loss in January, several meters were frozen and leaking and one household had a massive leak that caused the percentage to go up.  Craig Marshall is going to school to obtain his Class II license.
  2. Sewer Plant: Nesbitt Engineering has personnel training operators for testing, gray water will be installed and sludge operations will start soon.
  3. Road Dept: we used 50 tons of road salt and 100 tons of stone during the snow storms.  There have been several complaints about using stone.  Using salt alone at 150 tons would cost approximately $11,500.00 versus using salt mixed with stone at approximately $5,100.00.  Council member Adams suggested using the stone on the level areas of town and salt only on the steep hills.
  4. Solid Waste: the city hauled 110 tons of garbage to the land fill at cost of $4,400.80, there were 788 blue bags collected, Tuesday=s collection of 275 blue bags.
  5. Police Department: there were 138 complaints, 8 vehicle collisions, 9 arrest, and 16 citations.  Josh Richardson has been hired to work part time; the department is working on grant funding for a 4 wheel drive vehicle, new radio system, and new body armor.
  6. Fire Department: there were 10 runs, 4 fires related, 1 vehicle collision, 2 EMS, 2 public service and 1 for complaint of natural gas fumes.  Council member Damron asked about the progress of getting an ambulance service.  DePriest explained there is a meeting scheduled to get the process started.

 

The meeting moved on to citizen concerns.  Mike Chavis, a resident in Camden, asked the city for assistance in removing a tree that could possibly fall on his home.  There was discussion about the tree could be located on private property.  Council member Damron suggested we explore the issue; Terrill agrees and feels this is a real problem in our city but we need to determine ownership.  Mayor Kincer explained he has discussed this issue with Attorney Tackett and as soon as the city is completely cleared from any liability we will try to assist Mr. Chavis.

 

The meeting moved on to council concerns.

  • Council member Braddock informed Mayor Kincer that Mr. Duty, who lives at #2 Bottom Burdine, asked that the city take over payment of a street light near his home.
  • Council member Damron suggested that we remove the trussel located in #2 Bottom.
  • Council member Anderson explained that there is a lot of traffic on the road under the trussel which is property belonging to Burdine Freewill Baptist Church, the city owns property near that area and Anderson suggested the city swap deeds with the Burdine Freewill Baptist Church, which in turn could stop a lot of traffic.  Pastor McCall will talk to the deacons of the church and let the city know if they are interested in doing this.
  • Council member Anderson then informed everyone that the Festival Committee will meet Tuesday at 7:00 at city hall.
  • Council member Terrill explained that she is in agreement with Mayor Kincer to focus on growth for our city and she expressed the need for all citizens in Jenkins to clean up the areas that have a lot of trash on their property.
  • Council member Damron asked if the city can assist the softball team in purchasing bleachers for the softball field, Mayor Kincer informed him we have money set aside for recreation and we will be able to fund one set of bleachers.

 

Pastor McCall asked the city for assistance to tear down a house on Elkhorn Avenue that one of his church members purchased.  The members of the church are working on this but they don’t have the equipment to tear down the house.  They can clean up the lot once the house is down if they can find someone to tear it down.  DePriest informed Pastor McCall he may be able to contact someone that may be able to assist them.

Council member Braddock wanted Mayor Kincer to know how much he appreciates letting him speak during the meeting and looks forward to working with him.

 

The meeting moved on to old business, Attorney Tackett had the 2nd reading for Ordinance #223.  Terrill made a motion to accept Ordinance #223, Damron second the motion, all council members were in agreement.

 

New business, there were 2 request for a road block.  The first was for March 5th, the Jenkins Softball Boosters, the second request for April 2, the junior class of Jenkins Middle High School.  Terrill made a motion to approve both road block request, Adams second the motion, all council members were in agreement excluding council member Damron abstained.

 

Mayor Kincer asked for council approval to appoint Todd DePriest as the city’s designated representative for KRADD Board of Directors.  Terrill made a motion to approve Todd DePriest as Mayor Kincer’s designated representative for KRADD Board of Directors, Damron second the motion, and all council members were in agreement.

 

Lydia Heathman, account specialist for Ky League of Cities, gave a brief report of the services and products offered for municipal members.  She informed Mayor Kincer and council of the line of coverage available for various insurance policies and safety grants that are available.

 

Attorney Tackett had a 1st reading for Ordinance #224, a general obligation ordinance.  This ordinance is to go along with the paperwork needed to purchase a new city hall.  Council member Damron had a question about the actual ownership of the property after the lease is paid.  Attorney Tackett explained that the paperwork for the lease has a section included for ownership of property and the building will be city property once the lease is paid.

 

There was some discussion about charging a fee for the message board at the city park.  The council agreed to charge a fee for anyone who uses the message board, excluding the city.  The proposal presented was $10.00 minimum charge up to 20 letters plus 50 cents for each additional letter and 50% discount for each additional day if the message is to be shown more than one day. 

 

Mayor Kincer informed the council that Mason Gibson will be the city’s PRIDE coordinator.

 

Terrill made a motion to adjourn, Litts second the motion, all council members were in agreement, the meeting ended at 8:55 p.m.

 

 

 

______________________________

G. C. Kincer, Mayor

 

 

________________________________

Sandra Puckett, City Clerk

 

 

 

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